With every new phone you buy, the first thing you do is to migrate your contact from your existing phone to the new one. If it’s your third or fourth new phone, then the chances are that at least a few of the contact would be more than 7-8 years old.
If you have been syncing the social media profiles and email from your old devices, your latest smartphone could end up with an address list that has multiple contacts with defunct numbers, and many more duplicates. You may even spot some blank contacts. This could be due to the permission given to Facebook to sync contacts with your phone book when you had the option to add as many ‘not-really-friends’ you wanted.
Unfortunately, most of us do not even notice the kind of mess we have made out of our contact lists. If contact is missing from our favorites, all we do is type the name in the search box. Only when we happen to scroll through the address book is that we realize the mess.
It’s import to keep your phone’s contact list clutter-free because you won’t just use it to make calls. It also accumulates a host of messaging apps such as WhatsApp, Viber, Snapchat, etc., and even powers your email contacts. Moreover, it’s also connected to your calendar app, helping you to set appointments and schedule calls. As such, it becomes necessary to streamline your contact list periodically. Check out the three simple steps to clean up your phone’s address book.
Maintain a single address book
Having a solitary contact list that is connected to the cloud will help you manage your contacts more easily. Choose your most preferred email id to back up your contacts. If you have a personal and an official list, consolidate them and choose your personal account as a destination to back up you’re your information. It’s because it is much easier to back up and export your contacts and even share them as they get stored in the CSV or vCard file format. While Android users can use their contacts app, smartphone users would need to download an app such as My Contacts Backup.
Merge the duplicates entries
When you create a single list, you can quickly figure out the contacts with multiple entries. You can either merge them manually by tapping on each contact. However, if there are many, you can download the contact cleaner app. Such an app would not only merge all the clone contacts but will also ensure no further duplicate entries are created in the address book. In an iPhone, you can look for a ‘Cleanup Duplicate Contacts app’ which is available for free. The app will scan your device and provide a list of all the duplicates, including both the partial and total ones. You can check each one before merging them together or check the option to combine them all in one go.
Keep your device clean
Once you have created a single repository that contains only the contacts you wish to retain, you can safely clear the rest. However, you wouldn’t have to delete them from the online accounts. If you have an iPhone, you can do this by going to ‘Settings’, and tapping on Accounts & Passwords. You then have to turn-off the Contacts and Calendars for those contacts, which will delete them from your phone. Next, to ensure the new contacts that you add are saved to your master cloud address book, you would have to go to ‘Default Accounts’ under Contacts and just select the account that has your master cloud-based contact list.
For the Android device, you would have to get into Cloud and Accounts under Settings and choose ‘Accounts’. Next, you can turn off the ‘Sync Contacts’ and ‘Sync Calendar’ for all the unwanted accounts except the one that has your primary cloud-based contact list and calendar. Thus, you can keep your phone’s contact list clean and tidy, which can improve its efficiency.